Potential Employee Privacy Notice

Updated on: 24th October, 2025

‍This privacy notice describes the processing of personal data we undertake as a business where we are the controller and you are a potential employee, and should be read alongside the general Privacy Notice which applies to all processing.

Should you application be successful then we will provide further information in our Employee Privacy Notice.

Purpose of Processing

We process your personal data for the purpose as set out in the table below, which also shows our lawful basis under UK data protection legislation (UK GDPR) for doing so.

Purpose	Lawful Basis under UK GDPR
Managing Recruitment Enquiries and our interview process	Taking the steps necessary to enter into a contract with you.
Validating your eligibility to work in the UK	Legal obligation
Retaining your information immediately following the recruitment process, should your application be unsuccessful	Our legitimate interests in retaining a record of the recruitment process to ensure fairness and equality of opportunity
Retaining your information within our talent pool, should your initial application be unsuccessful	Your consent

Data we collect

The table below gives information on the categories of personal data we process for the purpose shown above.

Categories of Data Processed

Purpose	Categories of Data Processed
Managing Recruitment Enquiries and our interview process	Name, contact details, role applied for, CV, email correspondence history
Validating your eligibility to work in the UK	ID verification, supporting documentation such as passports, visas etc
Retaining your information immediately following the recruitment process, should your application be unsuccessful	Name, contact details, role previously applied for, CV, correspondence history, interview notes, employment decision
Retaining your information within our talent pool, should your initial application be unsuccessful	Name, contact details, role previously applied for, CV, correspondence history, interview notes, employment decision, potential future roles

Special category data

We do not routinely process special category data at the early stages of our recruitment process, however if this does occur we will provide additional privacy information at the time.

How long do we keep your data for?

We will retain your personal data by default for the following periods:

Maximum Retention Period

Purpose	Maximum Retention Period
Managing Recruitment Enquiries and our interview process	3 months if application does not proceed
Validating your eligibility to work in the UK	3 months if application does not proceed
Retaining your information immediately following the recruitment process, should your application be unsuccessful	3 months
Retaining your information within our talent pool, should your initial application be unsuccessful	12 months (after which you will be asked if you would like to renew your consent for a further 12 months)